The Explanatory Memorandum makes provisions for each Bureau to produce a document (for better transparency and if possible for publication on its website) which is accessible to all candidates for the position of correspondent established in its country in order to explain the conditions under which the Bureau grants, refuses or withdraws its approval to a correspondent.

In that context the 2009 General Assembly agreed on the use by the Bureaux of the 3 following documents:

- The model for a Correspondents’ Charter,

- The Handling and Paying Model Agreement,

- The Rules on Outsourcing.

These documents are models which can be voluntarily used, modified and adapted in accordance with each Bureau’s own situation.